What We Can Do

Yokohama Convention & Visitors Bureau (YCVB) is a non-profit organization mainly funded by the City of Yokohama to provide customized support for organizers of conventions, exhibitions, incentive tours, and other events. We will assist you from the early stages of the planning process to secure maximum support and best results for your event.

YCVB offers the services free of charge:

Bid Assistance

  • Tailor a bid strategy for your conference/event
  • Coordinate and help prepare bid documents
  • Obtain letters of support from leaders of Government and industry
  • Offer financial support program for international conferences (conditions apply)
  • Facilitate selection of suitable venues and accommodation
  • Provide bid presentation support- include dispatching staff overseas to assist with the presentation
  • Provide site inspection support and pay part of the related fee
  • Liaise between local government and industry
  • Support bid promotions including distribution of promotional materials

Convention Planning

  • Recommend suitable venues and accommodation
  • Obtain venue, accommodation, catering, and entertainment quotes and secure prior bookings
  • Coordinate site inspection of venues, hotels, and local tourist attractions
  • Introduce PCO or DMC upon request
  • Liaise between local suppliers from over 500 member companies
  • Recommend unique venues for social events

Delegate Boosting Promotion

  • Provide promotional collaterals: city maps, tourism information brochures, DVD, photo library and giveaway items
  • Support promotion at Japan Booths in prior conference/event
  • Provide media relations
  • Web links to conference/event website

Onsite Support

  • Offer complimentary visitor guides for delegates
  • Provide Yokohama MICE* Welcome Plan *Meeting Incentive tour Convention Exhibition
    Complimentary cultural performances, congress bags, bus transportation, and more (conditions apply)
  • Provide visitor information booth with citizen volunteers

Contact YCVB for more information on what we have to offer.

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